The short version
TaskDen is a Mac app. It reads your texts, business phone lines, email and calendar on your Mac so it can tell you what's open and draft the next step. The work happens on your Mac, using your own Claude Code or Codex subscription. We don't run a server that collects your messages, and nothing goes out to a customer, tenant, owner or vendor until you approve that exact message.
The Mac app
With your permission, TaskDen reads:
- iMessage and SMS in Messages on your Mac
- Your Quo business phone lines
- Apple Mail and Calendar
- Obsidian or Markdown notes, if you choose folders to include
What it learns from them, like who's involved in a job, which jobs are open and the rules you've approved, is stored in TaskDen's data folder on your Mac. Message content isn't uploaded to a TaskDen server.
Agents and your AI account
TaskDen's agents run through your own Claude Code or Codex command-line tool, on your Mac, in a read-and-draft mode: they can read what a task needs and hand back drafts, and their send tools are blocked.
The honest part: to sort your inbox, TaskDen sends each new message thread to your own Claude or Codex model, and when an agent works a task, the parts of messages or notes it needs go there too, the same way they would if you pasted them in yourself. That's covered by your account and agreement with Anthropic or OpenAI, not by TaskDen. If a source shouldn't reach your model at all, switch it off in TaskDen's setup.
Only the words you type or say to TaskDen count as instructions. Text inside messages and emails is treated as untrusted content and never tells TaskDen to send anything.
Your notes
If you connect an Obsidian vault or Markdown folders, TaskDen builds a search index of them on your Mac only. You choose which folders it reads, and common folders like .obsidian and .trash are excluded by default. Your notes and that index never leave the Mac as a file or an index, and they're never synced to a TaskDen cloud service.
PM and CRM connectors
To read property-management or CRM software, an agent sets up a connector once, from that vendor's documentation. Connectors can only read. You see what a connector found before you use it, and its API key is kept in your Mac's Keychain, not in the connector file.
Slack and Basecamp
If you connect Slack or Basecamp, TaskDen reads them from your Mac with access you grant: a Slack app you create with read-only permissions, and a Basecamp login you approve. It reads your direct messages, mentions and the threads you're in, and nothing else is fetched. Your tokens stay in your Mac's Keychain, and the requests go straight from your Mac to Slack or Basecamp, not through us.
TaskDen never posts to Slack or Basecamp. When you approve a reply there, it copies your text and opens the conversation so you can send it yourself. Disconnecting removes the token.
Sending
Every outgoing text or email waits for your approval of that exact message. You click Approve, then click again within five seconds to send. TaskDen shows "Sent" only after the carrier or mail server accepts the message.
This website
Downloading TaskDen doesn't ask for your email. The one form on this site is optional: leave your email if you want to hear about new versions and paid plans. We store the address, the time and which button you used on our own server, use it only for those emails, and never sell or share it. Reply to any email from us to be removed. The site doesn't use analytics or advertising cookies. Like any web server, ours may keep standard request logs, such as IP addresses and request times, to run and protect the site.
The app checks taskden.ai for a newer version and sends nothing about you or your messages when it does.
Coming later
An iPhone remote and a paid 24/7 cloud runner are planned but not available. When they ship, this page will say exactly what each one handles before you can turn it on. Your notes and their index will stay on your Mac either way.
Changes
If this policy changes, we'll update this page and the effective date at the top.