For Recruiting agencies

AI for recruiting agencies

Acknowledge new candidates, coordinate interviews across calendars, keep your tracker current, and send client submittal updates — handled by an AI worker that does the coordination and waits for your approval before anything reaches a candidate or client.

Try it free How approvals work

Recruiting is a relay race run over email. A candidate applies and needs an acknowledgement before they go cold, an interview has to be lined up across a hiring manager and a candidate who are never free at the same time, a client is waiting on this week's submittals, and half your pipeline is missing a resume, a right-to-represent, or a salary expectation. The placements are the reward; the coordination is the job.

A taskden worker handles that coordination. It acknowledges the new candidate, requests the missing info, logs everyone in your tracker, proposes interview times that actually work, and drafts the weekly status update to each client — then holds every message for your approval before it sends. Your recruiters stop living in their inbox and get back to the calls and relationships that fill roles. The worker drafts and organizes; you stay the voice to every candidate and client.

Where the time goes

The work a worker takes off your plate

New candidates go cold before anyone replies

A strong candidate who doesn't hear back in a day is already talking to another agency. A worker drafts an acknowledgement the moment an application lands, requests whatever's missing, and logs them — so nobody slips through the first 24 hours.

Interview scheduling is a three-way calendar puzzle

Lining up a candidate, a hiring manager, and your recruiter means a dozen emails to find one hour. A worker checks the calendars, proposes times that fit all sides, drafts the invites, and sends the reminders once you approve.

The tracker is always out of date

Recruiters hate updating the ATS mid-desk, so stages, notes, and contact info drift out of sync with reality. A worker logs each candidate and updates their stage as things move, so the tracker reflects the pipeline without anyone stopping to type it in.

Clients don't know where their roles stand

A client who feels out of the loop starts doubting the search. A worker drafts a clean weekly submittal-and-status update per client — who's in play, who interviewed, what's next — so they always know you're working the req.

Chasing missing info stalls submittals

You can't submit a candidate without the resume, the rate, and the right-to-represent. A worker chases the missing pieces on a schedule, tracks what's still outstanding, and flags who's ready to go.

Your AI team

The team you’re hiring

Each worker owns one slice of the job. Every plan runs unlimited workers, so the whole bench costs one subscription. See pricing →

Acknowledgements & info-chasing

Candidate Desk

Acknowledges every new applicant fast and logs them in your tracker.
Chases the missing resume, rate, or availability so submittals aren't stuck.

Interview coordination

Scheduling Desk

Lines up interview times across the candidate, the client, and your recruiter.
Drafts the invites and day-before reminders — you approve before they send.

Submittals & status updates

Client Desk

Drafts each client's weekly submittal-and-status update from your tracker.
Flags stalled roles to your team before the client has to ask.

How it works

Real workflows, handed off and done

Each one drafts and proposes — nothing sends until you approve it. See how approvals work →

Acknowledge a new candidate and log them

You ask

“A candidate just applied for the warehouse-supervisor role. Send an acknowledgement, ask for anything we're missing, and add them to the tracker.”

1
Read the new application and pull the candidate's details and the role they applied for.
2
Create the candidate record in your Airtable tracker with their stage set to new.
3
Draft a warm acknowledgement that confirms you received their application and sets expectations.
4
Draft a short request for anything missing — updated resume, availability, salary expectation.
5
Hold both messages for your approval before they send.

Result: Logged the candidate in the tracker and drafted the acknowledgement plus a request for their missing resume and rate — waiting on your approval.

Coordinate an interview across candidate and client

You ask

“Set up a first-round interview between the candidate and the hiring manager at Riverside Logistics for early next week.”

1
Check the open windows on your Google Calendar and the hiring manager's availability.
2
Propose two or three interview times that work for both the candidate and the client.
3
Draft the invites and a confirmation to each side once a time is picked.
4
Schedule a reminder to both the candidate and the interviewer the day before.
5
Wait for your approval on anything that goes to the candidate or the client.

Result: Proposed three interview windows, drafted the invites for both sides, and queued day-before reminders — ready for your sign-off.

Send the weekly client submittal update

You ask

“Every Thursday, send each active client a status update on their open roles — who we submitted, who interviewed, and what's next.”

1
Run on a schedule — every Thursday, automatically.
2
Pull each client's open roles and candidate stages from your Airtable tracker.
3
Draft a per-client update: who was submitted, who interviewed, and the next step on each role.
4
Post an internal heads-up to your team's Slack channel for anything that needs attention before it goes out.
5
Hold each client email for your approval before it sends.

Result: Drafted Thursday updates for 5 active clients, flagged 1 stalled role in Slack, and queued the client emails for your approval.

Built on the apps you already run

The tools this worker connects

One worker chains these together in a single task — reading from one, drafting in another, updating a third — so the handoff is clean end to end.

Browse all 2,700+ integrations →

Questions

Can it keep our ATS or candidate tracker current?

Yes. The worker logs new candidates and updates their stage as they move through the pipeline — most agencies run this on an Airtable tracker, and it connects to 2,700+ other apps through Pipedream Connect. The tracker reflects reality without a recruiter stopping to type it in.

Will it email a candidate or client without my approval?

No. Every outbound message — acknowledgements, interview invites, client updates — pauses for your approval before it sends. The worker drafts in your voice and you sign off. Every step is logged, so you can see exactly what it wrote and to whom.

How does it coordinate interviews?

It checks the relevant calendars, proposes times that fit the candidate, the hiring manager, and your recruiter, drafts the invites, and queues day-before reminders. You approve the times before anything reaches the candidate or the client.

Can it chase candidates for missing information?

Yes. Tell it what a complete submittal needs — resume, rate, right-to-represent, availability — and the worker requests what's missing, tracks what's still outstanding, and flags the candidates who are ready to submit.

Can it run different updates for different clients?

Yes. Each client can have its own cadence and its own set of open roles. Reference the client by name and the worker pulls the right roles and candidate stages from your tracker — the way you'd brief an account manager on the desk.

Hand off the work you keep redoing

Start free and give a worker its first real task. It drafts and proposes; you approve before anything sends.

Start free

No credit card required.

Try taskden for Recruiting agenciesStart free