For Property management

AI for property management

Triage maintenance, chase rent, coordinate vendors, and keep owners in the loop — handled by an AI worker that drafts everything and waits for your approval before it sends.

Try it free How approvals work

Managing 50 doors means a hundred small conversations a week. A tenant texts about a leaking water heater, a vendor needs a PO, an owner wants last month's numbers, three leases are up for renewal. None of it is hard. All of it is constant, and it doesn't wait for business hours.

A taskden worker handles the repetitive middle of that work. It reads the maintenance email, drafts the vendor request, schedules the appointment, and logs the cost — then pauses for your approval before anything actually goes out. You stay the decision-maker on every account; the worker just does the typing, the chasing, and the follow-up.

Where the time goes

The work a worker takes off your plate

Maintenance requests pile up after hours

A tenant reports a problem at 9pm and nothing moves until you're back at your desk. The worker reads the request, classifies the urgency, and drafts the vendor coordination so the response is ready the moment you approve it.

Rent reminders eat the first week of every month

Chasing late payers is repetitive, awkward, and easy to let slide. A worker sends the reminder sequence on schedule, escalates politely, and flags the accounts that need a real conversation.

Owner reports are a monthly scramble

Pulling income, expenses, and occupancy into a clean owner update takes hours you'd rather spend leasing. The worker assembles the numbers from QuickBooks and your rent roll and drafts the report in plain language.

Lease renewals slip through the cracks

Miss a renewal window and you're stuck with a holdover or a vacancy. A worker watches expiration dates, drafts renewal offers ahead of time, and reminds you which units need a decision.

Vendor coordination is a game of phone tag

Getting a plumber scheduled means three emails and a calendar check. The worker drafts the request, proposes times against the tenant's availability, and books it once you say go.

How it works

Real workflows, handed off and done

Each one drafts and proposes — nothing sends until you approve it. See how approvals work →

Triage a maintenance request and line up the vendor

You ask

“A tenant at 1420 Elm emailed about a leaking water heater. Triage it, get a plumber scheduled, and let the tenant know.”

1
Read the tenant's email, classify the issue as urgent (active leak), and pull the unit and lease details from your rent roll in Google Sheets.
2
Draft a vendor request to your go-to plumber with the address, access notes, and the problem described clearly.
3
Check the tenant's stated availability and propose two appointment windows on your Google Calendar.
4
Draft a reply to the tenant confirming the plan and what to expect.
5
Hold every outbound message for your one-tap approval before it sends.

Result: Drafted the vendor request, proposed two windows, and prepped the tenant reply — all waiting for your approval in one place.

Run the monthly rent reminder sequence

You ask

“On the 1st, remind everyone whose rent is due, and on the 5th follow up with anyone who hasn't paid.”

1
Run on a schedule — the 1st and the 5th of every month, no reminder needed.
2
Check the rent roll for who's paid and who's outstanding.
3
Draft a friendly reminder for the 1st and a firmer follow-up for the 5th, each addressed to the right tenant.
4
Flag any account that's chronically late so you can handle it personally.
5
Send only after you approve the batch.

Result: Sent first-of-month reminders to every tenant and 5th-of-month follow-ups to the 4 outstanding accounts, flagged 1 for a call.

Build the monthly owner report

You ask

“Put together last month's report for the Garcia portfolio — income, expenses, occupancy — and draft the email to the owner.”

1
Pull last month's income and expenses for the portfolio from QuickBooks.
2
Calculate occupancy and note any units that turned over.
3
Write a plain-language summary — what came in, what went out, what needs the owner's attention.
4
Draft the email to the owner with the summary and the numbers attached.
5
Wait for your review before it goes to the owner.

Result: Assembled the Garcia portfolio numbers, drafted a one-page summary, and queued the owner email for your approval.

Built on the apps you already run

The tools this worker connects

One worker chains these together in a single task — reading from one, drafting in another, updating a third — so the handoff is clean end to end.

Browse all 2,700+ integrations →

Questions

Can an AI worker handle tenant communication on its own?

It drafts every tenant message — maintenance updates, rent reminders, renewal offers — but nothing sends until you approve it. You keep your voice and your judgment on every conversation; the worker just removes the typing and the chasing.

Will it send payments or sign anything without me?

No. Anything irreversible — sending money, signing a lease, deleting a record — pauses for your one-tap approval. A worker reads, drafts, and organizes freely, but sensitive actions always wait for you, and every step is logged.

Does it work with my accounting and rent roll?

Yes. It connects to QuickBooks for income and expenses and to Google Sheets for your rent roll, plus Gmail, Google Calendar, Slack, and 2,700+ other apps through Pipedream Connect. One worker can pull from several at once to build a report or triage a request.

I manage 50+ units. Can it keep them straight?

Yes. Reference a unit, a tenant, or a portfolio by name and the worker pulls the right lease and history from your records before it drafts anything. It works the way you'd brief an assistant — by address, not by spreadsheet row.

What happens after hours when a tenant reports an emergency?

A worker can watch the inbox around the clock, classify urgency, and have the vendor request and tenant reply drafted and waiting for you — so the response goes out the moment you approve, instead of waiting until morning.

Hand off the work you keep redoing

Start free and give a worker its first real task. It drafts and proposes; you approve before anything sends.

Start free

No credit card required.

Try taskden for Property managementStart free